Monitor workspace activity, track active clinical modules, and review historical deletion logs to maintain strict regulatory compliance.
In clinical trials and academic research, accountability is paramount. Institutional Review Boards (IRBs) and regulatory bodies often require proof of what materials were used, when they were deployed, and when they were decommissioned. The Asset Ledger is an automated, chronological timeline of every module you have built or erased within your workspace.
When a participant submits an assessment, the timestamp instantly cascades down your ledger. You can see exactly when a specific Deployment, Question Bank, or Consent form was last accessed by a subject.
To prevent "ghost records," securely deleting an asset removes it from circulation but creates an immutable log in your historical archive, proving exactly when the asset was retired.
The first table in your ledger displays everything currently alive in your workspace. This includes your assembled Deployments, Question Banks, Consent Forms, Ticket Batches, and Certificate Templates.
You can click on any column header (e.g., "Asset Type" or "Last Access") to instantly sort the ledger. Click once for ascending order, and click again for descending order. This is highly useful for grouping all your Question Banks together or finding your most recently used Deployments.
When you delete an asset from the builder pages (like trashing an old Consent Form), it is permanently wiped from the active database and file storage to protect your quotas. However, to maintain data integrity, a record of that asset's existence is shifted to the Historical Deletion Archive.
If your clinical trial undergoes a data audit, you may be asked to prove that an outdated questionnaire or a flawed consent form is no longer in circulation. The Deletion Archive provides a concrete timestamp proving exactly when you erased the material from the platform.
Entries in the Historical Deletion Archive cannot be restored, edited, or permanently scrubbed from the ledger. They exist strictly as a read-only paper trail bound to your unique workspace ID.